Privacy policy

The Event is organised by Chain of Events SAS, which also organises Signal Week and RAISE Summit.

• Registered office: BWP, 78 Avenue des Champs-Élysées, 75008 Paris, France
• Registered with the Paris Trade and Companies Register under number: 845 248 905
• Contact for privacy matters: machinasupport@machinasummit.com

MACHINA Summit is co-owned and co-organised with our co-hosts / co-organisers (the "Co-Organisers") — see section 5.

a. Device Information (collected automatically)

When you visit the Site, we automatically collect certain information about your device, including your web browser, IP address, time zone and some of the cookies installed on your device. As you browse, we also collect information about the pages you view, the websites or search terms that referred you to the Site, and how you interact with the Site ("Device Information").

We collect Device Information using:

• Cookies – data files placed on your device, often including an anonymous unique identifier. Non-essential cookies are only used with your consent, which you can give or withdraw via our cookie banner. For more on cookies and how to disable them, visit www.allaboutcookies.org.
• Log files – which record actions on the Site, including IP address, browser type, internet service provider, referring/exit pages and date/time stamps.
• Web beacons, tags and pixels – electronic files used to record how you browse the Site.

b. Order and Registration Information

When you register, buy or try to buy a ticket, we collect your name, company, job title, billing address, email address, phone number and payment details ("Order Information"). Card payments are processed by our payment service providers; we do not store full card numbers.

c. Other information

When you apply to speak, become a partner, use the Event App, sign up to our mailing list or contact us, we collect the information you provide, such as your name, company, job title, professional profile, interests and correspondence with us. Photos and video of attendees may also be captured at the Event, as described in our Terms of Service.

"Personal Data" in this Policy means all of the above.

We will ask for your consent before using your data for any purpose not set out in this Policy.

We may share your personal data with:

• Our Co-Organisers – see section 5.
• Other events run by Chain of Events (Signal Week, RAISE Summit), for administration and to tell you about similar events.
• Service providers acting on our behalf, such as ticketing, payment, event app, email, hosting, CRM, analytics, badge printing, venue and security providers. They may only use your data to provide services to us.
• Partners, sponsors and exhibitors – only where you have opted in (section 6), or where you choose to share your details with them yourself (for example by having your badge scanned at their stand or connecting with them in the Event App).
• Authorities, advisers or other parties where required by law, or to establish, exercise or defend our legal rights or protect the rights, property or safety of Chain of Events, attendees or others.
• A buyer or successor in the event of a merger, acquisition or sale of all or part of our business.

MACHINA Summit is co-owned and co-organised by Chain of Events together with its co-hosts / co-organisers. We reserve the right to share your personal data with our Co-Organisers, as co-owners of the Event, for the purposes of:

• organising, delivering, managing and securing the Event;
• managing registrations, attendance, speakers, partners and the Event audience;
• analysing Event performance and improving future editions; and
• informing you about future editions of MACHINA Summit and related events.

Where Chain of Events and a Co-Organiser jointly determine why and how your data is processed, we act as joint controllers under Article 26 of the GDPR. We have agreed between us who is responsible for complying with each of our GDPR obligations, including responding to your requests. Whichever of us you contact, you can exercise your rights through machinasupport@machinasummit.com and we will coordinate the response. The essence of this arrangement is available on request.

Our Co-Organisers are bound to protect your data, to use it only for the purposes above, and not to sell it or share it with independent third parties for their own marketing without your consent.

The identity of our current Co-Organisers is available on request at machinasupport@machinasummit.com.

We will never sell your personal data, or share it with independent third parties (such as sponsors or exhibitors) for their own marketing, unless you have given your prior, explicit consent by actively opting in (for example by ticking an unchecked box). Co-Organisers sharing under section 5 is not third-party marketing.

If you opt in, we may share your contact details and professional profile and interests with carefully selected partners so they can tell you about products or services that may be relevant to you.

You can withdraw this consent at any time, without affecting processing that took place before you withdrew, by:

• clicking the "unsubscribe" or "opt-out" link in any message you receive from those partners, where available; and/or
• emailing machinasupport@machinasummit.com saying you no longer want your data shared for third-party marketing.

Once you withdraw consent, we will stop sharing your data for this purpose and will tell the relevant partners where required.

We will use your email address to tell you about MACHINA Summit and our other events and news. You can unsubscribe at any time using the link in our emails or by contacting machinasupport@machinasummit.com.

If you are in the European Economic Area, the United Kingdom or Switzerland, or if EU/UK data protection law otherwise applies, you have the following rights, subject to the conditions in applicable law:

• Access – to confirm whether we process your data and receive a copy.
• Rectification – to have inaccurate or incomplete data corrected.
• Erasure – to have your data deleted in certain circumstances.
• Restriction – to have processing restricted in certain circumstances.
• Portability – to receive data you provided to us in a structured, machine-readable format, or have it sent to another controller.
• Objection – to processing based on our legitimate interests, on grounds relating to your situation.
• Objection to marketing – at any time, including related profiling.
• Withdrawing consent – at any time, where processing is based on consent.
• Automated decisions – not to be subject to a decision based solely on automated processing that significantly affects you.
• Instructions after death – under French law, to give instructions about what happens to your data after your death.

To exercise any of these rights, email machinasupport@machinasummit.com saying which right you wish to exercise. We may need to verify your identity. We aim to respond within one month, which may be extended by up to two further months for complex or multiple requests, as allowed by law.

You also have the right to complain to a data protection authority — in France, the Commission Nationale de l'Informatique et des Libertés (CNIL). We would appreciate the chance to address your concerns first.

We keep personal data only as long as necessary for the purposes it was collected for, including legal, accounting and reporting requirements. In general:

• Account and registration data (including attendee profiles): while your account is active and for up to 3 years after your last interaction with us (for example, your last attendance at one of our events), unless the law requires longer or you ask us to delete it sooner.
• Transaction and billing data (invoices, payment records): for the period required by French tax and accounting law (up to 10 years for accounting documents).
• Marketing data (preferences and interactions): while you remain subscribed, and for up to 3 months after you unsubscribe; we keep a minimal suppression record so we continue to respect your opt-out.
• Technical and usage data (logs, analytics): up to 13 months from collection for cookies and analytics, unless a longer period is needed for security, fraud prevention or legal reasons.

When we no longer need your data, we delete or anonymise it. Where this is not immediately possible (for example, in backups), we store it securely and isolate it from further processing until deletion.

We are based in the European Union, but some of our service providers, partners and Co-Organisers may be located, or process data, outside the EEA, the UK or Switzerland, in countries that may not offer the same level of protection.

Where we transfer personal data outside these areas, we ensure appropriate safeguards, such as:

• an adequacy decision by the European Commission (including the EU–US Data Privacy Framework for certified US recipients); and/or
• Standard Contractual Clauses approved by the European Commission (and, where applicable, the UK authorities).

In limited cases, and only where permitted by law, we may rely on specific derogations, such as where the transfer is necessary to perform a contract with you, or where you have explicitly consented after being told of the risks.

You can request more information about these safeguards, and a copy of the relevant clauses, at machinasupport@machinasummit.com.

We use appropriate technical and organisational measures to protect your personal data against loss, misuse, unauthorised access, disclosure or alteration. No internet transmission is completely secure, however, and we cannot guarantee absolute security.

The Site and Event are intended for professionals and are not aimed at children under 16. We do not knowingly collect their personal data.

We may update this Privacy Policy from time to time, for example to reflect changes to our practices or for operational, legal or regulatory reasons. The effective date at the top shows when it was last updated. We will notify you of significant changes where appropriate.

For more information about our privacy practices, if you have questions, or to make a complaint, please email machinasupport@machinasummit.com or write to Chain of Events SAS, BWP, 78 Avenue des Champs-Élysées, 75008 Paris, France.